> ## Documentation Index
> Fetch the complete documentation index at: https://craft-support.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Templates

> Use Craft templates to start recurring documents faster, convert existing documents into templates, and keep your own repeatable workflows consistent.

**Templates** help you start recurring work faster. Use our built-in **Template Gallery** for ready-made layouts, or create your own templates for documents you rebuild often, such as meeting notes, weekly updates, project briefs, journals, or planning documents.

<Info title="When should you make a template?">
  Create a template when you use the same structure more than once. If the document is a one-off, duplicating it may be enough. If it becomes part of your routine, turn it into a template.
</Info>

## Open your templates

The location of **Templates** is different depending on the platform you use.

<Tabs>
  <Tab title="macOS">
    Open **Settings**, then select **Templates** under **Space Settings**.

    <Frame>
      <img src="https://mintcdn.com/craft-support/xPeg7JbDHWG3ABzE/images/write-and-edit/templates/en/content/templates-settings-mac-windows.png?fit=max&auto=format&n=xPeg7JbDHWG3ABzE&q=85&s=07c001307e45ff08905c2be343f47187" alt="Templates settings in Craft showing New Template and existing custom templates" width="1286" height="905" data-path="images/write-and-edit/templates/en/content/templates-settings-mac-windows.png" />
    </Frame>

    From here, you can create, open, edit, or manage templates in the current space.
  </Tab>

  <Tab title="Web / Windows">
    Select **My Templates** in the sidebar.

    <Frame>
      <img src="https://mintcdn.com/craft-support/xPeg7JbDHWG3ABzE/images/write-and-edit/templates/en/content/my-templates-web.png?fit=max&auto=format&n=xPeg7JbDHWG3ABzE&q=85&s=64e9c52fadaa5c75cb711b3a7a5b7b91" alt="My Templates page in Craft showing custom templates and the Open Gallery button" width="1559" height="1025" data-path="images/write-and-edit/templates/en/content/my-templates-web.png" />
    </Frame>

    From here, you can use your templates or click **Open Gallery** to browse our built-in Template Gallery.
  </Tab>

  <Tab title="iOS">
    Tap your **All Docs** folder, then tap **Templates** to open the gallery. Browse through the available templates and tap any template to create a new document based on it.
  </Tab>
</Tabs>

Your templates are saved to the current space. If you use multiple spaces, switch to the right space before creating or editing templates.

<Info title="Explore Craft's Template Gallery">
  Our built-in **Template Gallery** has ready-made layouts for journals, planners, trackers, and more.

  <Frame>
    <img src="https://mintcdn.com/craft-support/xPeg7JbDHWG3ABzE/images/write-and-edit/templates/en/content/template-gallery-mac.png?fit=max&auto=format&n=xPeg7JbDHWG3ABzE&q=85&s=54f6af5b71f4831b7ed5dac604ecb244" alt="Craft Template Gallery showing built-in templates" width="1552" height="905" data-path="images/write-and-edit/templates/en/content/template-gallery-mac.png" />
  </Frame>
</Info>

### Template Gallery language

The Template Gallery uses the same language as the Craft app. There is no separate language option in the gallery.

* If built-in templates are available in your app language, the gallery shows them in that language.
* If they are not, the gallery shows the English templates.
* The gallery in another language can contain a different selection of templates than the English gallery.

To change the gallery language, change Craft's app language. See [Languages](/en/account-and-subscription/profile-settings/languages) for the steps on each platform. Craft then downloads the templates for the new language, which requires an internet connection. Until the download finishes, the gallery shows the templates it already had.

<Info title="Your own templates are not translated">
  The app language only affects the built-in Template Gallery. Templates you create yourself, your Daily Note template, and documents you already created from a gallery template stay as they are.
</Info>

## Create a custom template

You can create a template from scratch, or convert an existing document into one.

### Create a new template from scratch

Use this when you already know the structure you want, but do not have an existing document to reuse.

<Tabs>
  <Tab title="macOS">
    <Steps>
      <Step title="Open Templates settings">
        Go to **Settings → Templates**.
      </Step>

      <Step title="Create a new template">
        Select **New Template**.
      </Step>

      <Step title="Build the template">
        Add the sections, placeholder text, styling, cover image, tables, or other content you want to reuse.
      </Step>

      <Step title="Use it from Templates">
        The template appears in **Templates** and can be used to create new documents.
      </Step>
    </Steps>
  </Tab>

  <Tab title="Web / Windows">
    <Steps>
      <Step title="Open My Templates">
        Select **My Templates** in the sidebar.
      </Step>

      <Step title="Create a new template">
        Click the **+** button next to the **My Templates** title to start a new template.
      </Step>

      <Step title="Build the template">
        Add the sections, placeholder text, styling, cover image, tables, or other content you want to reuse.
      </Step>

      <Step title="Use it from My Templates">
        The template appears in **My Templates** and can be used to create new documents.
      </Step>
    </Steps>
  </Tab>
</Tabs>

### Convert an existing document into a template

Use this when you already have a document with the right structure and want to reuse it as the starting point for future documents.

<Warning title="This moves the document into your templates">
  **Move to...** changes the current document's location. If you also need to keep the original as a normal document, duplicate it first, then move the duplicate to **My Templates**.
</Warning>

<Steps>
  <Step title="Open the document">
    Open the document you want to reuse as a template.
  </Step>

  <Step title="Open document info">
    Click the **Info (i)** button in the top-right, or open the right sidebar and select **Info**.
  </Step>

  <Step title="Choose Move to">
    In the **Actions** section, select **Move to...**.
  </Step>

  <Step title="Move it to My Templates">
    Select **My Templates** as the destination. You can also choose a folder inside **My Templates**.
  </Step>
</Steps>

<Frame>
  <img src="https://mintcdn.com/craft-support/xPeg7JbDHWG3ABzE/images/write-and-edit/templates/en/content/move-document-to-templates.png?fit=max&auto=format&n=xPeg7JbDHWG3ABzE&q=85&s=099c822a898ecde7ef484046b31ff8ea" alt="Moving an existing Craft document to My Templates from the Info sidebar" width="1286" height="905" data-path="images/write-and-edit/templates/en/content/move-document-to-templates.png" />
</Frame>

<Info title="What is preserved?">
  Templates can include text, pages, cards, images, tables, collections, formatting, cover images, icons, and backgrounds. When you create a new document from a template, a copy is created so your changes do not affect the original template.
</Info>

## Use a template

### Create a new document from a template

<Tabs>
  <Tab title="macOS">
    <Steps>
      <Step title="Open Templates">
        Go to **Settings → Templates**.
      </Step>

      <Step title="Choose a template">
        Browse or search for the template you want to use.
      </Step>

      <Step title="Create the document">
        Open the template to create a new document based on it.
      </Step>
    </Steps>
  </Tab>

  <Tab title="Web / Windows">
    <Steps>
      <Step title="Open My Templates">
        Select **My Templates** in the sidebar.
      </Step>

      <Step title="Choose a template">
        Browse or search for the template you want to use.
      </Step>

      <Step title="Create the document">
        Click the template. A new document is created based on it.
      </Step>
    </Steps>
  </Tab>
</Tabs>

Changes you make in the new document do not change the original template.

### Insert a template into an existing document

Use this when you want to add a reusable section, checklist, or layout inside a document you are already editing.

Type **/template** in the document, then pick the template you want to insert.

<Warning title="Only content blocks are inserted">
  When a template is inserted with the slash command, only the template's content blocks are added to the current document. Document-level settings such as cover images and backgrounds are not applied.
</Warning>

### Set a default template for daily notes

On macOS, iPadOS, and iOS, you can pick a template under **Settings → Templates → Daily Note Template**, or click the **three-dot menu (⋯)** next to any template and select **Set as Daily Note Template**. It is applied to every new daily note. See [Daily notes](/en/plan-and-do/daily-notes#set-a-default-daily-note-template) for details.

## Manage custom templates

<Tabs>
  <Tab title="macOS">
    You can edit, duplicate, move, or delete templates from **Settings → Templates**.

    <Steps>
      <Step title="Open Templates settings">
        Go to **Settings → Templates**.
      </Step>

      <Step title="Open the template menu">
        Click the **three-dot menu (⋯)** next to the template you want to manage.
      </Step>

      <Step title="Choose an action">
        Select **Edit**, **Duplicate**, **Move**, or **Delete**.
      </Step>
    </Steps>
  </Tab>

  <Tab title="Web / Windows">
    You can manage templates from **My Templates**.

    <Steps>
      <Step title="Open My Templates">
        Select **My Templates** in the sidebar.
      </Step>

      <Step title="Open the template menu">
        Click the **three-dot menu (⋯)** for the template you want to manage.
      </Step>

      <Step title="Choose an action">
        Select the action you want to take, such as editing, moving, duplicating, or deleting the template.
      </Step>
    </Steps>
  </Tab>
</Tabs>

<Info title="Editing a template affects future documents only">
  Updating a template does not update documents that were already created from it. The changes apply the next time someone uses the template.
</Info>

## Practical template examples

Instead of turning every repeated document into a template, focus on documents where the structure matters. Here are useful examples to start from.

<AccordionGroup>
  <Accordion title="Meeting notes">
    Good for recurring team meetings, 1:1s, client calls, or project check-ins.

    **Suggested structure:**

    * Date and attendees
    * Agenda
    * Decisions made
    * Action items with owners
    * Open questions
    * Next meeting date
  </Accordion>

  <Accordion title="Weekly update">
    Good for status reports, team updates, or personal weekly reviews.

    **Suggested structure:**

    * Highlights from the week
    * Completed work
    * In-progress work
    * Blockers or risks
    * Priorities for next week
    * Links to related documents
  </Accordion>

  <Accordion title="Project brief">
    Good for starting projects with the same planning structure every time.

    **Suggested structure:**

    * Project goal
    * Scope and non-goals
    * Timeline and milestones
    * Stakeholders
    * Key documents and resources
    * Success criteria
  </Accordion>

  <Accordion title="Personal planning">
    Good for routines you repeat, such as journaling, travel planning, meal planning, or habit tracking.

    **Suggested structure:**

    * Goal or intention
    * Checklist
    * Notes section
    * Important dates
    * Links, files, or references
    * Reflection or follow-up section
  </Accordion>
</AccordionGroup>

## Related Articles

<Columns cols={2}>
  <Card title="Daily Notes" href="/en/plan-and-do/daily-notes">
    Use templates with daily notes for consistent journaling
  </Card>

  <Card title="Document Styling" href="/en/write-and-edit/styling">
    Style your templates with backgrounds and covers
  </Card>

  <Card title="Blocks and Pages" href="/en/write-and-edit/blocks-and-pages">
    Understand content structure for building templates
  </Card>
</Columns>


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