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Craft has three ways to find things:
  • Quick Open opens a document, folder, space, or view by name. It looks across all your spaces.
  • Search finds content inside the documents of the space you’re in.
  • Find in Page finds and replaces text inside the open document. Learn more.
This article covers Search and Quick Open.

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Which Search Should I Use?

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How to Open Each One

  • Quick Open: Press Cmd + O.
  • Search: Press Cmd + F while no document is open, or click the search field at the top of the window.
  • Find in Page: Press Cmd + F inside a document.
Inside a document, Cmd + F (Ctrl + F on Windows) opens Find in Page and only searches that document. To search the whole space, go back to a document list such as All Docs or a folder first. There, Cmd + F opens Search on macOS and iPad, and Ctrl + F opens Quick Open on Windows and Web.

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Searching Other Spaces

On Web and Windows, results can be limited to the current folder or view. Open All Docs to search across the current space. Search only looks in the space you’re in. To search another space, switch to that space first. Quick Open lists documents and folders from all your spaces, so you can also use it to open a document in another space by name. When you’re browsing documents (All Docs, Starred, a folder, and so on), the search field is at the top of the window. Search bar at the top of the window

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Searching Logic

Search prioritizes title matches. On Web and Windows, it also matches text within words: orsche can match Porsche. Search results show in a grid or list view, with a preview of the document or block. Clicking a result takes you directly to the relevant content, and matching words are highlighted.
The yellow number indicates how many instances of the results are matching your search inside that document. Hover over the number to get a preview of the results inside the document.
Result count indicator

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Supported Content

Craft can search through:
  • Text blocks (titles and body)
  • Pages and subpages
  • Tasks inside documents (title and description) – only on macOS and iPad
  • Collection rows and columns
  • Code blocks and table cells
  • Rich link previews (title and description)
  • File and image names
Search matches the names of images and files, not the text inside them. This includes text in photos, screenshots, and PDFs. To make that text searchable, extract it with Craft Assistant and add it to the document. See Image and PDF Support.

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Advanced Search Options

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Exact Phrase Matching

Use quotes to search for exact phrases. This is useful when you want to find specific multi-word terms.Examples:
  • "meeting notes" - finds documents containing exactly “meeting notes”
  • "project plan 2024" - matches the exact phrase “project plan 2024”
  • "to do" - finds “to do” but not “todo” or “to-do”

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Excluding Terms

Use a hyphen (minus sign) to exclude specific words from your search results.Examples:
  • project -draft – finds documents with “project” but excludes those containing “draft”
  • notes -archived – shows notes that don’t contain “archived”
  • meeting -canceled -postponed – finds meetings that aren’t canceled or postponed

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Regular Expressions

Use regular expressions for advanced pattern matching. Prefix your regex pattern with regex:.Examples:
  • regex:(draft|final) – finds documents containing either “draft” or “final”
  • regex:202[0-9] – matches any year from 2020-2029
  • regex:task-[0-9]+ – finds task IDs like “task-123”, “task-456”

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Combining Techniques

Examples:
  • "project plan" -draft regex:202[0-9] – finds exact phrase “project plan” from 2020s, excluding drafts
  • meeting "Q1 2024" -canceled – finds Q1 2024 meetings that weren’t canceled
  • regex:(client|customer) -archived – finds client/customer documents that aren’t archived

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Quick Open

Quick Open is a keyboard-first way to move around Craft. Use it to:
  • Open any document or folder in any of your spaces by name
  • Switch to another space
  • Jump to views like Starred, Shared with Me, Tasks, and Calendar
  • Open a daily note by typing today, tomorrow, yesterday, or a date
Quick Open is for getting to a document by name. To find every place a word appears in your space, use Search instead.
For shortcuts on each platform, see How to Open Each One above. You’ll see a floating search bar that lets you begin typing immediately.

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How Quick Open Works

1
Start typing the name of a document, folder, space, or view.
2
Craft lists matching documents, folders, spaces, and views. On macOS and iOS, it also lists matching pages and blocks from the current space.
3
Use the arrow keys to scroll through the list.
4
Press Enter to open the selected item.
On Windows and Web, a See more results button appears at the bottom of the Quick Open panel when you search from the browse screen. Clicking it closes Quick Open and runs a full Search in the current space with what you typed.

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Limitations to be Aware Of

  • Search covers the current space only. Use Quick Open to find documents in other spaces by name.
  • Tasks in Inbox will not be found via search
  • Text inside images, PDFs, and other attached files is not searchable, only their file names
  • Shared docs that you haven’t opened yet may not be fully indexed (only title and preview)
  • Clicking a match in a code or table block will open the block, but won’t highlight the exact row

Quick Open

Navigate your workspace faster with keyboard-driven search

Search in a Document

Find and replace text within a specific document

AI Assistant

Use natural language to find and understand your content

Tags

Organize documents with tags for easier searching

Collections

Search within structured collection data